Main activities have been listed in here. The working of these activities has been elaborated as follows:
Immediately on reception of an order the same shall be registered by the marketing department . Each order shall be given work card No.
The marketing department shall issue a work order in the given format to all the concerned department.
This will ensure the responsibility of each department by giving adequate information about the order and the action to be taken by them.
On the reception of the work card, the planning section shall estimate quantities of the materials required or forward with the specified requirement.
The store keeper shall raise the requisition of steel in the given format for the wok order after ascertaining the availability of the steel in the stock and forward it to the purchase department.
The purchase department shall procure the steel, and the other materials as per given specifications and quantities and ensure the quality and delivery well in time. Apart from the regular requirements.
MATERIALS RECEPTION CERTIFICATE
On the arrival of material, inspection shall be carried out by the QC and the store keeper jointly in respect of visual defect, dimensional checks, physical properties and chemical properties as per the given sampling plan. On finding the material inspection satisfactory material receipt Certificate shall be issued by the store keeper on the given format. If there is rejection a ‘rejection’ memo shall be issued, under information to the purchase department. Intimation of accepted materials shall be given by the store keeper to the planning section as well as the production department.
STOCK REGISTER FOR STEEL
After issuing the MRC, Store keeper shall enter the steel in the stock register in the given format.
STOCK REGISTER FOR OTHER ITEMS
A normal stock register shall be maintained for all other items. However for Diesel, L.D.O and Acid, only receipt shall be recorded by daily reading of their levels in their respective log book.
The planning section shall issue the Route Card, job card and work card for each work order in the given format and inspection report formats for each item and pipe. It will be ensure that piece of each manufacturing activity shall be checked by the QC and mass manufacture shall commence only after clearance from QC.
Internal inspection of the materials in process stage and final stage shall be the responsibility of production department. They will prepare inspection reports on the format issued by the planning section along with the route card and offer the materials for final inspection by the QC before the client’s Inspection.
The dispatch assistant shall record the dispatches in the given format.
The quality department shall work in close co-ordination with almost all the departments. It is their responsibility giving the right technology, sampling plans and necessary input to various departments for minimizing rejection/non conformance and enhance the quality in line with the policy of the company for total customer satisfaction, they will also periodically audit various systems and guide all the departments to maintain records. Calibration status and all the requirements will fulfill ISO-9000 Stipulations.
Billing shall be done by the finance section as per the dispatch authorization issued by the customer and the contract condition and the statutory requirement like Excise Duty, Sales Tax, Transit Insurance etc. Follow up of the bill and their realization shall also be the responsibility of the billing section until the contract is closed.
This will be the responsibility of the marketing section to close the contract to receive the feedback regarding reaching the materials at the site in satisfactory erection of the materials. They will also obtain the performance certificate from the client The contract shall not be finally closed without this certificate.
1. NAME OF THE FIRM :
2. OFFICE AND WORKS :
3. STATUS :
4. TYPE OF INDUSTRIES :
5. RAW MATERIAL :
6. PRODUCTION RUNNING FROM :
7. MANUFACTURING ITEM :
On these notes the earnest cooperation of the Company is needed for the sake of business support to such a business firm who is dedicated to the development of all concerned and hence this real support to a real entrepreneurship is highly solicited.